Under the overall supervision of the Assistant Secretary-General, the incumbent will perform the following tasks:

Position Specific Responsibilities:

Within limits of delegated authority, the Associate Coordination Officer will be responsible for the following duties:

(a) Coordinates the core workflow management for the ASG on a timely basis, ensuring that the ASG is able to execute his management and other responsibilities such as all meetings and missions.
(b) Ensures that follow-up from meetings and interactions is communicated to relevant staff and authorities.
(c) Provides substantive support to consultative and other meetings, conferences, etc., including proposing agenda topics, identifying participants, preparation of and presentations, etc.
(d) Contributes to internal communication and the coordination within the Organization by planning and facilitating workshops, meetings and retreats for the senior leadership team, the senior management team and staff at large.
(e) Coordinates/undertakes the drafting of minutes or action plans and ensures the follow up on actions points and decisions taken.
(f) Manages the travel calendar for the ASG and ensures that all trips are fully planned and optimized in all respects, including travel arrangements, itinerary, meetings secured, briefing materials, pre-briefing, speeches and other materials.
(g) Maintains a close working relationship with all organizational units reporting to the ASG.
(h) Participates in the development, implementation and evaluation of assigned special projects. Monitors and analyses project implementation. Reviews relevant and reports on behalf of the ASG.
(i) Researches, analyses and presents information to the ASG gathered from diverse sources.
(j) Supports various research activities as requested by the ASG.
(k) Keeps the ASG informed of all matters requiring his personal attention, assists in formulating options as to how those matters might be handled, and ensures appropriate follow up.
(l) Prepares various written outputs including written summaries of the ASG’s meetings, minutes of Board of Director’s meetings, as well as drafting of trip reports.
(m) Coordinates and drafts correspondence for the ASG’s signature. Drafts background papers, analyses, sections of reports and studies and provides inputs to publications.
(n) Performs other duties as requested by the ASG.