The post is located in the Executive Office of the Department of Global Communications. Under the general supervision of the Under-Secretary-General (USG), who has oversight and management authority, the Executive Officer will be responsible for policy, planning and coordination in the area of administration. The Executive Office is responsible for all financial, personnel, information technology service and general administrative matters concerning the Department.

Within delegated authority, the Executive Officer will be responsible for the following duties: • Oversees the management of DGC resources and assets globally in order to ensure a timely, efficient and effective response to requirements both in support of regular operations and emergencies. POLICY AND PLANNING: • Assists the USG and DGC senior managers in the development and implementation of the organizational, managerial, administrative, resources and financial framework, including change management. • Provides strategic advice and support to senior management on key issues on any reallocation of resources to respond to operational requirements, and related administrative policies/procedures etc. • Participates, on behalf of the Department, in task forces, working groups and steering committees of the Secretariat on a variety of management, human resources, budget and administrative matters, including organizational change initiatives and other reforms, ensuring that DGC is well positioned to engage with and effectively implement Secretariat such initiatives. • Collaborates with members of inter-agency networks on human resources and financial matters. • Participates in weekly senior management meetings to provide strategic advice on linkages between programmatic and administrative, budgetary, financial and human resources matters, as required. HUMAN RESOURCES MANAGEMENT: • Takes the lead in coordinating the full range of staff and human resource administration-related issues ensuring departmental requirements both in field and Headquarters are met. This includes overseeing the management of the staffing table, workforce plans, recruitment and managed mobility exercises, responding to the needs of field operations, interpretation and application of staff rules relating to human resources, preparation of staffing projects and other ad hoc status reports on those issues. • Identifies potential management issues of high sensitivity and complexity, defines problems to be addressed in management reviews, and directs the work of review teams through all stages. • Ensures all actions are compliant with Secretariat operational procedures for selection, recruitment, assignment, transfer, promotions, placement and separation of staff as well as mobility and career development, gender equality and staff-management relations. • Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. BUDGET AND FINANCE: • Takes the lead in securing the required resources for the Department, including budget preparation, development of budget reports, performance reports, trust funds and grant programmes, optimizing efficiency and programme delivery; monitors expenditures, analyzes them and reports systematically to ensure that they remain within authorized levels. Exercises control over budgetary expenditures from these resources and advises programme managers regarding the allocation/availability of budget resources and financial implications of strategic options under consideration. • Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper accounting, financial management and control. • Serves as DGC lead financial officer providing guidance and direction to Senior Management on financial matters, business and resource planning. Formulates strategic direction and evaluates strategic options, providing advice on their financial implications particularly in terms of resource implications and realignment of resources with the core functions of the Department. Leads the monitoring and execution of these strategies to achieve maximum impact. • Prepares timely internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations. • Oversees asset management and procurement, within delegated authority, for DGC globally. • Negotiates Memoranda of Understanding with a variety of implementing partners, in particular for field-based projects. GENERAL ADMINISTRATION: • Plans, organizes and implements support services for DGC, including space planning and inventories. • Liaises between field offices and DGC on administrative and resource issues. • Oversees and directs logistical support to UN DGC field offices. • Manages staff of the Executive Office, and its programme of work, and prepares performance reports and medium-term plans for the Executive Office staff.