Org. Setting and Reporting

This position is located in the Hague branch of the International Residual Mechanism for Criminal Tribunals. Under the overall supervision of the Chief Administrative Officer (CAO), the incumbent will report directly to the Administrative Officer of the branch.

Responsibilities

•Plans procurement actions for assigned projects, which involve the procurement of a variety of goods and services of a general nature, and technically complex commodities. •Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action. •Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs. •Develops vendor pre-qualifying criteria, identifies product sources and evaluates vendor performance as regards to quality, prices, delivery, equipment. • Acts as a liaison to the service provider for outsourced Procurement activities. •Solicits and evaluates bids/proposals/quotations to ensure proper consideration of procurement principles. •Compiles and presents procurement data; prepares all relevant supporting and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official. •Participates in the market and supplier research. •Prepares a variety of reports, correspondence, and (e.g. purchase orders, contracts and amendments) on procurement-related matters. •Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. •Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of internationally recognized procurement standards and understanding of procurement techniques and practices used in the private sector. Knowledge of market trends and sources of supply and equipment and of procurement/contract execution and administration. Knowledge and understanding of internal procurement policies, practices and procedures. Ability to conduct research and analyze data and information to develop recommendations on procurement contracts awards. Ability to clarify and agree on terms of contracts and/or specification requirements and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (master's degree or equivalent degree) in business administration, public administration, commerce, audit, procurement, law, social sciences or related field is required. A first level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of an advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job - Specific Qualification

Professional certification in Supply Chain management such as Chartered Institute of Purchasing and Supply certification (CIPS level 4) or equivalent is required. Please attach the certification to your application.

Work Experience

A minimum of two (2) years of progressively responsible experience in public sector procurement, contract management, or related area is required. Experience in the field of procurement for an international organization is desirable. Experience with UN International Criminal Tribunals is desirable. Experience using the procurement/ supply chain functionality of an Enterprise Resource Planning (ERP) system (SAP or similar) is desirable. One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree).

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).