1. Organizational Context

a. Organizational Setting

The Program Performance and Budget Service (PPBS) is responsible for facilitating the planning and budgeting, implementation and monitoring, and assessment of the performance of WIPO's programs in accordance with WIPO's Results-Based Management (RBM) framework and the Financial Regulations and Rules.

b. Purpose Statement

The incumbent supports senior PPBS colleagues across a range of operational, budget, financial reporting and performance-related matters.

c. Reporting Lines

The incumbent works under the guidance and overall supervision of the Senior Business Analyst.

d. Work Relations

The incumbent works closely with colleagues throughout the Organization and with the Human Resources Management Department, the Finance Division and the Central Services Division to provide advice, resolve issues, and coordinate on budget, financial and program performance-related issues.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Financial and Programmatic Support

Prepare, compile, and analyze financial and programmatic data to support planning, monitoring, and reporting cycles, including the preparation of Program of Work and Budget and WIPO Performance Reports.

Support Sectors in the preparation of biennial and annual planning, implementation and monitoring, and performance assessments.

Conduct Analysis of financial resource requests against workplans and organizational results, proposing service-oriented solutions.

b. Budget Monitoring and Analysis

Prepare, on request, analysis on budget implementation and utilization, identifying issues and proposing solutions to improve organizational service delivery, resolving queries and escalating complex issues to the Senior Business Analyst if needed.

c. Administrative/System Operational Processing

Process administrative actions, budget journals, review recruitment and contract extension requests, including verification of related financial resources, within ERP systems (including AIMS and WePerform).

Extract, transform, validate, and reconcile data from ERP systems for quarterly and annual monitoring reports, ensuring completeness and data integrity.

Serve as backup to the Associate ERP Business Administrator for routine PPBS operational tasks.

d. Performance Data and Reporting

Compile, review, and validate Sector performance data for designated areas of responsibility and prepare assigned quarterly and annual monitoring reports, ensuring timely delivery to support informed decision-making.

e. System Transformation, Process Improvements and Automation

Contribute to workflow reviews to streamline operational processes and reporting, leveraging AI and automation to improve accuracy and efficiency where feasible.

Participate in user acceptance testing of enhancements and changes to WePerform and other systems as part of the ERP transformation project.

f. Other Duties

Perform other related duties as assigned.